FFL Tools

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Developed by an FFL License Holder

FFL Tools was developed by members of Lewis Tactical, LLC, which is a licensed FFL holder. Management of Lewis Tactical quickly discovered that there were very few options for electronic Bound Books. Some of the lower cost options were very basic while the expensive options where overly complex and difficult to use. After being in business for a couple of years, management of Lewis Tactical knew they could create a cost effective highly functional electronic Bound Book. Hence FFL Tools was born!

FFL Record Keeping Pain Points

  1. Entering the same information on multiple forms
    1. 4473
    2. 3310.4
    3. 3310.11 (We hope you never need this one.)
  2. Manual entry of data found on the 4473 into the online NICS system, Colorado InstaCheck, Illinois Background Check, Pennsylvania Instant Check, Tennessee Instant Check, Utah UCJIS Gun Check, Virginia VCheck, Washington Pistol Form
  3. Manual entry of data found on the 4473 into the Bound Book system
  4. Generating reports for the BATFE

FFL Tools is the FFL’s Record Keeping Pain Reducer

FFL Tools takes a holistic approach to managing the FFL's Bound Book. The pain of entering information multiple times is eliminated which helps reduce record keeping errors.

  1. The Acquisition form was designed to enter firearm information in an accurate and consistent manner.
    1. New Vendor information can be entered into the system within the Acquisition form. If the vendor is an FFL holder, all that is needed is the FFL number. There is a Verify FFL button that performs an eZCheck on the FFL number and returns the FFL’s Trade Name, address, and expiration date
    2. Drop down lists are used for all firearm information except the Serial Number. These drop down lists are based off the data currently in the Bound Book which aids the FFL in keeping a “clean” Bound Book. As an example: The FFL could enter “Smith & Wesson” on one firearm record and then enter “Smith and Wesson” on another firearm record as the manufacturer. By using the Manufacturer drop down list the FFL can easily see the spelling and syntax used on the previous records
    3. Checks are made to ensure all required information is entered before the firearm acquisition record is saved
  2. The 4473 Client application is used by the firearm buyer to fill out the 4473 Form. This information is then passed to the 4473 Seller where the buyer's information is verified. The 4473 Seller is a “smart” application and has been designed to automate the 4473 process as much as possible.
    1. Identification Types can be setup not requiring a NICS check. When an ID type that does not require a NICS check is selected Question 23 is filled out with all available information
    2. Firearms are selected by using a drop down that lists all available firearms in the Bound Book. When a firearm is added to the form the correct box(es) in question 18 are checked and question 30a is calculated
    3. Questions 30b, 31, 32, 33, and 35 are prefilled based off information that has been entered into the system
    4. When the Finish button is pressed, the form is verified for completeness and a .pdf file is created and displayed ready to be printed. If more than five firearms are being sold, a secondary page will also be displayed
  3. FFL Tools takes advantage of the on-line NICS system. (NOTE: FFL must have an account with the on-line NICS system to perform on-line NICS checks). Once the NICS search screen is displayed, a simple double click of the mouse is all that is needed to copy information from the 4473 to the NICS search.
  4. The Disposition screen has several modes. In the 4473 mode the FFL only has to double click an available 4473 and then click the dispose button. This process will generate the Transaction Number to be written on the paper (customer signed) copy of the 4473. Two additional checks are processed when the Dispose button is clicked:
    1. If a handgun is being transferred on a 4473, the system checks to see if another handgun has been transferred to this customer in the past five business days. If so a 3310.4 will be generated and displayed  
    2. If more than one handgun is being transferred on a 4473 the above check is performed and a 3310.4 will be auto generated and displayed containing the information for all handguns that have not been previously reported on a 3310.4
  5. ATF Compliant reporting made easy
    1. All it takes is one click to generate an accurate Inventory report that can be printed. The printed report has check-boxes for performing a physical inventory
    2. The system includes multiple Bound Book Reports
      1. A complete Bound Book Report that shows all firearms in the system. Firearm records that have been edited within the system will show as VOID with a single strike-through font and the new (edited) record will be displayed right below the original record
      2. Date Range Bound Book Report. When a date range is entered all non-disposition firearms and firearms that were disposed during the date range are displayed. This Bound Book can aid the ATF inspector and the FFL by showing only the records that are relevant to the inspection date
      3. Gunsmith Bound Book, and Simple Manufacturing Bound Book if you are an 07 FFL
    3. FFL Tools also provides a comprehensive Inquiry screen where the firearm records can be sorted, filtered and grouped by any of the available fields. The Inquiry screen is also color coded so available and voided firearm records can be easily identified