#1 - Firearm Import

If you have existing inventory and wish to pull it into FFL Tools, FFL Tools allows you to bring existing, non-Disposed firearms into FFL Tools using the Firearm Import feature.

#2 - FFL Holder Disposition Options

If you have multiple shops and move large amounts of inventory from one retail location or warehouse to another, you may need to do an FFL Holder disposition of hundreds or even thousands of firearms. FFL Tools has two features to help facilitate these large transfers:

• Import List of Serial Numbers from Excel
  This feature allows for a list of serial numbers that has been generated in Excel to be used. When the list of serial numbers is selected, those firearms are moved from the Available Firearm Datagrid to the Ready for Disposition Datagrid for the selected Vendor/FFL Holder.
• Scan Serial Number to Move to Datagrid
  This feature allows for scanning of serial numbers of firearms to add them to the Ready for Disposition Datagrid if a list of serial numbers is not available. As you scan serial numbers, firearms are moved from the Available Firearm Datagrid to the Ready for Disposition Datagrid.

#3 - Verification of FFL Holder by FFL eZCheck

Anytime there is a small Shield Icon in FFL Tools, this is used to perform a verification of an FFL Holder's license status and information. The shield icon can be found in several places throughout the application and saves a significant amount of time, while ensuring that each FFL has been verified. When the shield is clicked while in a Disposition screen, a print dialog will be displayed so the FFL eZCheck results can be printed.

#4 - Data Analytics

• Firearm Inquiry
  The Firearm Inquiry is found under the Reporting tab in the Analytics section and has many uses. Inquiry provides a quick look at all firearm records, color coded by their status of Available, Disposed, Voided. The firearm records can be sorted and filtered in many ways, on a single column, several columns, custom expressions. Data can also be grouped by any column for instance Manufacturer. Once grouped the data is reorganized in a tree hierarchy. When the data is not grouped, but has been filtered or not, records displayed within the Datagrid can be saved out to a delimited text file. In an un-grouped list, double clicking a record will display a complete firearm record in a form which can then be printed.
• Analytics Charts
  There are several Charts to display the firearm data, broken down by years, and months. Datasets exist for Firearm Type, and Acquisition/Disposition status. One of the most popular of the charts is the Age Report. This is a combination Chart and associated Datagrid. There are several predefined ranges that can be selected to show how long firearms have been in inventory. Many use this report in deciding when to have a sale or promotion to move stale inventory. Again like the Inquiry Report, the information can be exported from the Datagrid to a delimited text file.

#5 - Interactive Inventory

The Interactive Inventory report is a great time saver. It makes performing an inventory painless thereby making routing inventory reporting less of an ordeal. Simply get a scanner and scan the serial number bar codes on the firearms when in the Interactive Inventory screen. Audible alerts give feedback as to the success or failure to find a scanned serial number. Once complete, simply print out the report, sign and date it, and place it in your files.

#6 - File Browser

All documents produced by FFL Tools are kept in a centralized location on the hard drive for later retrieval. If a 4473 Form is accidentally closed before printing it, or needs to call it up later, the File Browser is your friend. When the Browser button under the Tools tab is clicked, a form opens displaying a tree hierarchy of all FFL Tools generated output. Simply navigate through the tree to the form folder to retrieve the desired form. Once found, double click the entry to open that form.

#7 - Integrated Background Checks

FFL Tools shipped with integration to the Leo Enterprise Portal for performing FBI NICS Background Checks. Many states utilized this system for performing background checks however, multiple states have their own system. Over time we have written custom integrations to many state systems. If you are spending precious time with a phone to your ear calling in a background check, do yourself a favor and get an account to access the Background Check system applicable to your state of operations. A double click of the mouse will populate the online form, and a short time later you will be done with your background check. The desire of BATFE is for everyone to utilized the online system as it is much faster to use and requires less man power on their part. Let's face it, anytime a government agency attempts to reduce waste, we should support their efforts.

#8 - Notification Text

As electronic 4473s are processed, the status changes for those records. As the status for each records changes, the notification text is displayed on different buttons in the Tools tab section of FFL Tools to show the movement of the record in the system.
So let's say for instance that 3 customers fill out 4473 Forms and submit them for further processing. The 4473 Seller button will display notification text in the form of a number in a small circle. The background color of this notification text changes as the count increases. Then you process 2 of the submitted 4473s and one required a Background Check while the other did not because the customer had a Conceal Carry License. At this point notification text of a 1 in a circle should appear over the Disposition button and over the Background Check button. At this point you go into the Background Check because these two customers are riding with each other and you want to speed them on their way. You perform the background check on the customer requiring a background check and receive a proceed. You right click their record in the background check status grid and choose proceed. At this point the notification text of the Background Check button disappears and the notification text on the Disposition button changes to a 2.

These visual indicators help to keep you apprised of the status of 4473 Form processing within FFL Tools. This can be a life saver in many hectic scenarios where you are processing multiple customers at the same time.

#9 - Auto Generation of Multiple Firearm Sales Reports

With every handgun disposition, (and rifle disposition in Southern Border States) FFL Tools checks if a multiple firearm sales report needs to be generated. The algorithm uses the Days of Operation to determine the "5 business days" when generating the reports. If there are more than six firearms on a report, supplemental pages will be generated.

#10 - Inline Entry of Information

In some Combo Boxes (drop down list) there is an item labeled , If the item is selected then the Add dialog for that item is displayed. This allows new items to be added to the system without having to leave the form that is being used. Combo Boxes that have this feature are:

• 4473 Seller: Name of Event
• 4473 Seller: Type of Identification
• Acquisitions: Vendor
• FFL to FFL Dispositions: Vendor